Student Attendance Monitoring System
Onyx Advantage is a comprehensive Student Engagement System including a web-based user interface and analysis package. For institutions that simply require accurate data collection tools and want to analyse their own data, or export to third party software, we can provide the simpler Onyx Collector module.
- All the benefits of the Onyx Collector Module
- Provides proof of attendance required by Student Finance Systems and compulsory attendance courses
- Authorised users can view and modify attendance data and enter manual marks of present, late or approved absence
- Provides comprehensive range of attendance reports which can be viewed, printed or exported to file
- Web Portal where data, reports and analysis tools are accessible from any online machine
- Email report function
The system is designed to aid student retention through the early identification of course disengagement, and to assist with the institution’s obligations under the UK Visas and Immigration (UKVI) Regulations.
The system can also provide the proof of attendance required by Student Finance systems and by compulsory attendance courses.
Student attendance is recorded automatically, rapidly and accurately by presentation of their existing ID card at lectures and other student engagements using fixed and/or portable scanners. This builds a picture of attendance that can identify any students with difficulties while there is still time to act. The system can also be utilised to record other key events like examination attendance or coursework submission to ensure that courses are completed and grades are maintained.
A range of fixed and portable ID card scanners is available. Fixed readers, such as the TBox, communicate with the central application through the organisation’s network infrastructure via standard LAN, PoE or WiFi. In the event of a network failure, the units will continue to operate offline, storing attendance data locally then transmitting the data once the network is restored. Biometric readers and portable scanners are also available. Contact us for more information.
All events are recorded for future analysis from within Onyx. Onyx integrates with student and timetabling data from a variety of different sources including external software products such as Agresso, SITS, Syllabus+ and Celcat. Onyx Advantage accepts MS Excel or CSV file imports or links directly to other databases. The import can be scheduled for daily automated operation.
The Marking System
The card readers record present and late attendances. Authorised users can view and modify this data. Manual marks of present, late, approved and unapproved absence can be posted. Staff can manually block mark and block edit the marks of students. Staff can also call up and mark online students expected at a teaching event during the session.
Onyx Advantage provides a comprehensive range of attendance reports, which typically can be viewed, printed or exported to file. These include a specified student report and a specified teaching event report. Multiple teaching events can be linked together to enable analysis of overall attendance. An extensive amount of hot-swapping between the on-screen reports is available.
A major summary report shows overall percentage attendance information. The user selects their chosen starting point for analysis from Department, course, year, group or similar. The resulting analysis displayed details the next level down. They can then drill down (or up) through the levels potentially to individual students.
Zero Attendance reports help identify last minute room and timetable changes, enabling administrators to ensure these changes are tracked. Further reports allow for the analysis of room utilisation and occupancy.
The system data, reports, and analysis tools will be accessible from any on-line machine.
Access is granted to authorised users under password control either managed within Onyx or via Active Directory.
All the Onyx Advantage functions can be accessed through the web portal under comprehensive user privilege control. Students and/or parents could have access to their attendance details if the institution chooses to allow this function.
Onyx produces absentee reports, which give details of students who have failed to attend their expected timetabled engagements. Emails can be sent automatically to multiple email addresses which could include the tutor or administrator associated with the relevant timetabled engagement as soon as the card scanning time closes.
Reports are also produced with details of students who have reached a specified number of consecutive absences. This threshold is user configurable. Emails are again sent automatically and immediately to relevant parties.